Published : Mon 04/05/21 Updated : Fri 05/07/21 Category : resourcespace
windows folders screen shot

Before Uploading

  • Each image is a single asset which can have 'Alternate' files associated with it.
  • Before uploading, prepare images by saving the originals and any alternates in separate folders on your computer.
    • For example you could have folders that contain 'originals' , 'headers' and 'thumbs.'
  • The Washburn website generally uses three sizes of images.
    • Headers / Heros which are 1920px x 767px @ 72dpi (appx. 400kb)
    • Thumbnails which are 400px x 400px @ 72dpi (appx. < 100 kb)
    • Home Page Slides 1920px x 1091px @ 72dpi (appx. 400kb to 700kb)
  • Simultaneous Batch Uploading is possible for Original and Alternate images.
    • Headers, Slides and Thumbnails can be loaded as 'Alternate' files at the same time as the original asset.

files in windows folder screen capture

Steps for Preparing Alternates

  1. Resize your original to be 72dpi and reduce the 'Quality' slider in photoshop to 7.
    • This first step is very important to make sure the file sizes are correct for the web.
  2. Save Alternate files in separate folders. (eg. 'headers' , 'thumbs') 
    • NOTE : keep the same base file name as the original for all alternates.
  3. Rename each Alternate file by adding '-alt' to the end of the original file name.

Uploading Images

  • Upload images by clicking 'Upload' in the top navigation or by clicking 'Upload to this collection' in the 'Actions' menu located in the Collections bar.
  • Clicking 'Upload' will take you to a screen where you can apply Meta Data to your asset or batch of assets.

Adding Meta Data

  • Meta Data is the unseen, detailed data behind all of the assets in the D.A.M.
  • In ResourceSpace there are customized, "Pre-Defined" Meta Data Fields.
    • These fields take the form of check boxes, drop down menus, and radio buttons.
    • Use these before typing in any unique key words.
  • Click the thumbnail to the left to see the main Meta Data options for assets.
  • If you need to apply very granular Key Words to an asset, there is a location to type in unique words noted in the screen capture.
  • NOTE : If you need to add any "Pre-Defined" Meta Data, please contact an administrator.
  • Click 'Next' when Meta Data is selected.

load images drag/drop screen capture

Loading Images

  • Images can be loaded once Meta Data is selected.
  • Drag/drop image/s into the upload box.
  • If you have Alternates, load all originals first, then load Alternates in any order.
  • Click 'start upload.'

resource view with alternate files screen capture

Finishing Up Image Meta Data

  • If you have loaded a single asset, the upload process is complete and you can now share that resource to the Web Team to be loaded to Cascade.
  • If you have batch-loaded images, the final step is to go into each of the images that were loaded and adding any relevant, unique Meta Data to that asset.
    • Use the same process of 'Adding Meta Data' that you used before you loaded the images, but this time add any relevant Meta Data unique to that image.
  • Proceed to Share Assets, once all images have Meta Data.


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