New Feature in Office 365 — Clutter

Microsoft Office 365 has been rolling out a new feature called “Clutter.” This feature in Office 365 is designed to help you focus on the most important messages in your inbox by moving lower priority messages out of your way and into a new Clutter folder. Clutter uses machine learning and user interactions to determine which email messages to filter and move from the inbox into the Clutter folder. Essentially, the system evaluates which messages you read and which ones are ignored and learns which messages to move to the Clutter folder.

By default, Clutter is not enabled. You must enable it via the Options in your Outlook Web settings. If you would like to learn more about this feature and how to enable it, please see this page, http://go.microsoft.com/fwlink/?LinkId=506974.

We’ve become aware that Microsoft has started sending notifications to users alerting them to this new feature. These are legitimate messages from Microsoft and will look similar to the following. The links in these messages will take you to legitimate Microsoft Web sites. You are not required to enable this feature and can safely ignore the message from Microsoft if you wish.

Below is an example of a message that is sent through by Microsoft about the new Clutter clean up.


From:
Microsoft Outlook
Sent: Monday, April 27, 2015 4:09 PM
Subject: Let’s clean up

Let’s clean up

It looks like your mailbox is cluttered. In the past week, you received 27 items you’re likely to ignore.

If you’d prefer not to see that clutter in the future, go here to turn on Clutter.

Clutter places these items into their own folder, helping you focus on your most important messages. If Clutter gets it wrong, you can move messages and conversations back into the inbox, and vice versa. And Clutter will learn from its mistakes. If you have questions, go here.

Say hello to a cleaner inbox.

This system notification isn’t an email message and you can’t reply to it.

Thanks to Eileen for writing up this message as we start to see the campus reporting the notices.

 

Well-constructed MyWashburn phishing e-mail

Overnight a number of people received a well-constructed phishing e-mail that went to an exact replica of MyWashburn (http://my.washburn.edu).  It would have looked something like the screenshot below.  If you clicked this link and entered your username and password on the following page, please contact support@washburn.edu so we can take actions to remediate the issue.

phishmail

In order to discern this as phishing, there are a few indicators:

1) The FROM address is not a washburn.edu account:
phishfrom

2) If you hover your cursor over the link, you can see it does not go to a Washburn website:

phishlink

3) The website that link directs you to does not have a washburn.edu address:

phishsite

If you missed those indicators, it was very easy to miss the fact that this is not in fact a Washburn e-mail or website.

For more on identifying phishing e-mails, see these prior blog posts:Direct Deposit targeted via phishing emails:
http://blog.washburn.edu/technology/2014/08/19/direct-deposit-information-targeted-in-online-theft-schemes/

Watch out for Phishing e-mails:
http://blog.washburn.edu/technology/2013/08/27/watch-out-for-phishing-e-mails/

Anatomy of a Phish:
http://blog.washburn.edu/technology/2012/10/02/cyber-security-awareness-anatomy-of-a-phish/

New Look for Office 365

There’s a new look for Office 365 as well as some changes to the service for the Spring semester

  • New Login Page – On Sunday, February 1st, ITS will go live with a new login page.  This not only looks better than the old page, it also eliminates the bug that caused Google Chrome not to work correctly in some cases, particularly with SharePoint Online:
    New Office 365 Login Page
  • New Office Web Interface – Microsoft recently rolled out an updated look for the Office 365 web interface that’s designed to be more mobile-friendly.  This presents you with tiles for the Office Apps you have available, accessible from the upper-left corner of the screen:
    Office 365 Splash Screen
  • Office 2013/Office 365 Apps available for students – Students currently enrolled in classes have access to both the web-based version of Office applications as well as the traditional desktop versions for free.  Students can download Office by logging in to the web interface, clicking on “Office 365″ at the top of the screen and clicking on the “Install now” button:Office 365 Install
  • Office 2013/Office 365 Apps available for faculty and staff – Washburn Faculty and staff now install Office apps on personal devices as well, though the process is somewhat different than it is for students.  You can find details at this previous blog post:
    http://blog.washburn.edu/technology/2014/11/23/microsoft-office-now-available-for-facultystaff-on-personal-devices/

Microsoft Office Now Available for Faculty/Staff on Personal Devices

On November 11, 2014, Microsoft started allowing faculty and staff the ability to download and install the full Office suite on their personally owned devices.  Prior to this date, the only option was to purchase the Office suite for your home computer.  The steps below will assist you in activating your account and then download and install Office for your home computer(s).

Note: This is only for personally owned devices and not for university owned computers.

Note that using your Washburn email account and the directions below, it is possible to install the Office suite on up to five devices (PC or Mac).  It is also possible to use mobile versions of the office programs on such devices as iPhones or iPads.

  1. In order to install the office suite, it is first necessary to activate the product for your account.  Unlike the Office suite for students, it is not automatically activated for all faculty and staff.  Click on the following link to:  http://go.microsoft.com/fwlink/p/?LinkId=512196
  2. Enter your Washburn email address and click Sign Up.
  3. A confirmation should display saying “You already have an account”, click Continue.
  4. It will redirect you to your Washburn email.  If not, go to http://outlook.washburn.edu and log into your Washburn email.
  5. Gear-BoxClick the gear box in the upper right hand corner of your email to display a drop down list of selections.
  6. Click on Office 365 Settings.
  7. The next screen will show various options on the left hand side.  Select Software.
  8. The next screen will show what software can be installed. 
    1. PCs — One button for Install listed with all of the software in one package.  This will install Office 2013 for PCs with the software listed below.
      1. Word
      2. Excel
      3. PowerPoint
      4. OneNote
      5. Access
      6. Publisher
      7. Outlook
      8. Lync
      9. InfoPath
    2. Macs — Two different Install buttons listed, select the first option to install Office 2011 for Mac with the software listed below.
      1. Word
      2. Excel
      3. PowerPoint
      4. Outlook
        • Another Install option will be listed for Mac as there are currently two different versions of Outlook.  Use the Outlook in the first option.
        • OneNote is available for Mac, but you will need to install it from the app store.
  9. Once the Install is clicked, the program will begin to download to your computer. 
  10. When the download is complete, install the program.  Note, download time will depend on your Internet connection to Microsoft.
  11. After installation, if prompted to activate product, select Sign-in to existing Office 365 subscription. Enter your full Washburn email address and then your email password.

The Office suite, whether on PC or Mac, will remain updated and current as long as you are employed, or have an account, with Washburn University.  Once you leave Washburn, the program will stop working and prompt you to purchase through Microsoft.

Any problems or questions, please contact ITS User Services at support@washburn.edu or by calling 785-670-3000.

 

Emailing Entire Class

Did you know you can easily email your entire class from Desire2Learn?

Here’s how:

  1. From MyCourses, click on your course
  2. Once in Desire2Learn, click on the Communication menu
  3. Choose Classlist
  4. Click the Email Classlist button
  5. Click the blue Send Email button at the bottom of the window
  6. Write your email
  7. Click the blue Send button at the top of the page

Note: Email sent from Desire2Learn automatically forwards to student’s Washburn email address.

 

You can still send email to your class from self-service Banner – MyWashburn.   Here are instructions on how to send email to your class from self-service Banner.