October’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Copy Course Components – improved copy content settings

The Content Display Settings copy the settings controlled by course configuration, including Content Arrangement and Navigation display options, and completion status tracking. You can access these settings from the Content > Settings popup window. Previously, if you selected Content display settings from the Copy Selected Components workflow, these items were not properly copied. This update ensures that the Content Settings are all copied as expected when you use the Copy Course Components option.

The middle part of this dialog (Content Authoring) contains user settings that are not included in a course copy.

10-5-3-1

Bulk Course Configuration – Content Display Settings

QuickLinks tool no longer inserts http:// by default

The URL field in the Quicklinks tool no longer has http:// automatically inserted to assist users in forming URLs with correct syntax. The field is now blank before you enter a URL.

User Progress – Identify when learners access their courses

In the User Progress tool, instructors can now easily identify when learners access their courses. From the new Course Access indicator, instructors can view detailed course access information such as when a learner last accessed the course and the total number of days they accessed the course.

The Course Access indicator in the User Progress tool

The Course Access indicator in the User Progress tool

User Progress – Identify if learners download content

In the User Progress tool, instructors can now identify if learners download content at the topic, module, or table of contents level. Instructors can view download metrics from the Summary and Content indicators for a specific course. When combined with other content access metrics, this provides instructors with a more detailed picture of learner engagement.

Content Progress showing a download from Table of Contents (all course files), a Module download (Week 2), and individual Topic downloads

Content Progress showing a download from Table of Contents (all course files), a Module download (Week 2), and individual Topic downloads

 

September’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most.)

Changes to Copy Selected Components

In order to mitigate the risk that large courses may result in a timeout for users, the process is moving to an asynchronous workflow. Moving the selected components workflow into an asynchronous job avoids copy timeouts when you are copying large courses. You are able to start the copy process and check the progress on the History page, which enables you to perform other tasks while the copy process is underway.

Copy Course Components, Import/Export/Copy Components page showing the ability to select View History

Copy Course Components, Import/Export/Copy Components page showing the ability to select View History

Copy Course Components - View History

Copy Course Components – View History

Groups – Usability and administration enhancements

Enhancements have been made to the Groups tool that enable learners to join groups more easily, and give instructors and administrators the option to set up and manage groups more efficiently. The enhancements are as follows:

  • When creating or editing a group category, the Enrollment Type called # of Groups of # – Self Enrollment has been changed to # of Groups, Capacity of # – Self Enrollment to clarify its usage.
  • When creating or editing a group category, a Group Prefix field is now present.
  • When creating or editing a group category that supports self enrollment, a Set Self Enrollment Expiry Date option is now available.
  • When creating or editing a category, and when Set Self Enrollment Expiry Date is selected, the Allocate unenrolled users after Self Enrollment Expiry Date option can also be selected.
  • Once a category and groups with capacities have been created, capacity markers display (in the form x/y where x is the number of enrolled students and y is the capacity).
  • Learners can now see the names of the members of each group before they enroll.
  • Learners can now leave a group after they have self enrolled if they choose to enroll into a different group.
  • When enrolling learners in groups, there is a configurable Advanced Search Options link that opens a custom search and enroll page, if instructors want to use additional data to create groups of learners.
  • New configuration variables have been added that can be turned on to enable enhancements.
Updated Enrollment Type called # of Groups, Capacity of # - Self Enrollment  and Group Prefix field on the New Category page

Updated Enrollment Type called # of Groups, Capacity of # – Self Enrollment and Group Prefix field on the New Category page

Set Self Enrollment Expiry Date option and Allocate unenrolled users after Self Enrollment Expiry Date option

Set Self Enrollment Expiry Date option and Allocate unenrolled users after Self Enrollment Expiry Date option

Capacity marker and Leave Group option on updated Groups page

Capacity marker and Leave Group option on updated Groups page

Configurable Advanced Search Options link on Enroll Users page

Configurable Advanced Search Options link on Enroll Users page

My Awards tool featuring Badges and Certificates

The new My Awards tool enables Instructors to automatically award Badges and Certificates based on release conditions, or to award or revoke them manually.

To add a new badge to a course, the instructor can complete the New Award page (under Assessments > Awards > Add Award to Course > Create Award) and define the name and description of the award, and set attributes for the award type, sharing, expiry, notification, the location of the image library to use to create the badges, and Issuer information. The image library contains some default icons you can use to create badges and default templates for certificates.

Adding an Award. The image shows the New Award page that the Administrator uses to add new awards to the system.

Adding an Award. The image shows the New Award page used to add new awards.

After Badges and Certificates are added, Instructors can click the Edit Properties link under the Award to set the conditions of earning the Award.

Classlist awards page, showing the listing of awards given to Learners in the course

Classlist awards page, showing the listing of awards given to Learners in the course

Learners can see a list of the awards they have received and the available awards by going to Assessments > My Awards.

The My Awards page lets learners view the badges and certificates that they have achieved, or are available if they meet the eligibility requirements.

The My Awards page lets learners view the badges and certificates that they have achieved, or are available if they meet the eligibility requirements.

News – Recover deleted News items

Users can now restore deleted news items.

The Restore option from the More Actions button on the News page

The Restore option from the More Actions button on the News page

The Restore News page showing a News item that was accidentally deleted

The Restore News page showing a News item that was accidentally deleted

User Progress – Better metrics for time viewing topics

In the Summary and Content Progress pages, User Progress contains statistics on the amount of time a learner spends in a content topic. The update to this feature corrects the inaccuracies that can occur when a user session times out or loses connectivity. As a result, the statistics for the amount of time a user spends in a content topic are accurate to the default frequency of 10 minutes. The time spent statistics for other scenarios (such as viewing a content topic and then browsing to the next topic or to another tool) continue to capture the exact duration.

This solution also improves how User Progress tracks time spent in a content topic when the user switches between browser tabs.

August’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most.)

In Discussions

Top Score Details screen now has consistent appearance

All locations of the Topic Score Details screen in the Discussions tool now have a consistent presentation across all incidences of the screen. Instructors have access to the Topic Score Details from the following locations:

  • Assess Student link in the context menu of a thread or reply post.
  • Topic Score link on the Users tab of the Access Topic
  • Student link on the Assessments tab of the Access Topic
  • Submissions button in the Grades tool on the Enter Grades
  • Submissions button in the Grades tool on the Grade Student The Top Score Details screen is available when you click the student’s name from the Enter Grades area.
  • Submissions button from the Grade Category page, available when you click Grade All from the context menu of a category from the Enter Grades or Manage Grades
  • Submissions button from the Grade Item page, available when you click Grade All from the context menu of a grade item from the Enter Grades or Manage Grades

Note: There is one incidence of Topic Score Details that was not changed to be consistent with the other incidences of the page. The instance available when you select a post from a topic, and then select More Actions > Assess has some behavioral differences from the remaining Topic Score Details incidences. As a result, no changes were made to that incidence.

10-5-1-1

In Dropbox

Track deleted submissions

The File Submissions area of Dropbox has a log that can be filtered to determine if and when a learner submitted a file, and whether the learner or instructor deleted the submission. If a submission was accidentally deleted, you can restore it from the submission log.

10-5-1-2

In Respondus

Respondus Dashboard Integration Enhancement

Instructors can access all the browser settings from a single location in the Quiz Management interface. There is one location in the Respondus dashboard, which removes the ambiguity over where to enable or disable the requirement. Instructors with Edit Quiz Properties or View Quiz Setup permissions can access Respondus Dashboard from Manage Quizzes if Respondus LockDown Browser is enabled for a course.

Improved quiz workflow

This optional update significantly streamlines the user’s experience in taking a quiz secured by Respondus LockDown Browser. When an assessment is configured to require Respondus LockDown Browser, the browser will launch in a new window. If the Respondus LockDown Browser is not already installed, the user is prompted to install it before starting their quiz.

July’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most.)

In Content

Overdue assignments list added to Course Schedule view

Learners can view an actionable list of overdue assignments in the new Overdue tab in the Course Schedule view of the Content tool. Course activities that have a due date appear automatically in the Overdue list as soon as the due date passes. Only activities with an end date later than the due date (or no end date) appear in the list, to ensure that learners have time to complete the overdue activities. Learners can access the activity directly from the list to complete it. Once the activity has been completed, it disappears from the list, and when all overdue items are completed, the Overdue tab disappears from the Course Schedule view.

The Overdue tab conveniently lists all overdue course tasks in one place so learners can more easily manage their time and workload. Overdue activities are sorted by most to least overdue.

10-5-1

Copy Course Components – Include associated files

This update makes it easier and faster for instructors to include associated files when copying components from one course to another. Previously, instructors had to use the Course Files tool as well as select content in order to copy all associated files and prevent broken links. Now, when instructors use the Include associated files feature, D2L imports all files associated with selected course components to the new course. Users can select which content modules to copy rather than having to copy them all.

By default, this feature is turned on.

10-5-2

When the box is checked, all course files associated with the course component are copied to the new course.

Links and images in copied files remain intact. In addition, for content topics and modules, the feature analyzes HTML, HTM, and CSS files to retrieve any files referenced within them, such as embedded images, media, JavaScript, and CSS files. All these files are also copied, maintaining links and styles.

At this time, only direct links to files are processed. A D2L Quicklink is not processed. Instructors must manually select assignments, discussion topics, and content outside the course to copy any items associated by Quicklinks. A warning alerts users to what files did not copy.

In Quizzes

Respondus LockDown Browser® – Special Access Override

This update significantly improves the instructor’s experience when granting users special access to a quiz secured by Respondus LockDown Browser. Instructors can now exempt individual users from requiring Respondus LockDown Browser when taking a quiz instead of having to exempt all users in order to accommodate one user’s needs.

10-5-3

New option to exempt users on Add Special Access to Quiz page

User with special access shown on Edit Quiz page

User with special access shown on Edit Quiz page

June’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most.)

In Discussions

Discussions – Assess learners from a thread

The Assess Student context menu item is now available for the reading view in the discussion thread context menu on the Thread List (View Topic) page in Discussions. This change improves workflow experience by saving users a click from the previous workflow, which required users to click on a thread before assessing a learner.

10-4-12-1

In Assignment Grader iPad App

D2L Assignment Grader – Hide courses past their end date

Instructors can now hide courses that are still active but past their end date when viewing and grading assignments in D2L Assignment Grader. This feature helps filter the Dropbox folder list in D2L Assignment Grader to display current courses only.

10-4-12-2

In Respondus Lockdown Browser

Respondus LockDown Browser® – Improved quiz workflow

This update significantly streamlines the user’s experience in taking a quiz secured by Respondus LockDown Browser. When an assessment is configured to require Respondus LockDown Browser, the user now launches directly into that assessment within Respondus LockDown Browser without leaving their current browser. If the Respondus LockDown Browser is not already installed, the user is prompted to install it before starting their quiz.

Navigational Training Available and Training Update

Desire2Learn Navigational Training will be available online beginning Monday (March 4th) at: http://blog.washburn.edu/d2l/navigational-training/

It will cover the following topics:

  • Logging in
  • Navigating the homepage
  • Profile, Notification settings, and Account settings
  • Email

We will also be providing in person Desire2Learn Navigational training in the TLC lab (Bennett Computer Center, room 102) on the following days and times:

  • Monday (3/4) at 1:00, 2:00, 3:00, and 4:00pm
  • Tuesday (3/5) at 11:00am, 12:00, and 1:00pm
  • Wednesday (3/6) at 1:00 and 2:00pm
  • Thursday (3/7) at 12:00, 1:00, 2:00, and 3:00pm
  • Friday (3/8) at 3:00 and 4:00pm

You will need to go through the Navigational training before attending any of the other training sessions we will be providing. We will begin inviting faculty and support staff to sign up for the rest of training next week (it will be an online signup process, please don’t send requests directly to me). There will be 2 different types of training using 2 different methods, giving you 4 options to choose from:

  • Full Online Desire2Learn Training – This online course provides instruction on how to use all the major tools of Desire2Learn. This course provides online modules to review on your own time. Take this course if you need to learn all about Desire2Learn and would like a fully online training experience.
  • Full Desire2Learn Training – This 5 week course provides instruction on how to use all the major tools of Desire2Learn. This course provides both an online component (so you can review training materials on your own time) and a face to face training session each week. Take this course if you need to learn all about Desire2Learn and would like a fully face to face or a combination of face to face and online training experience.
  • Lite Online Desire2Learn Training – This online course provides instruction on how to upload a file (such as a syllabus) and use the Gradebook in Desire2Learn. This course provides online modules to review on your own time. Take this course if you need to learn how to upload a file and use the Gradebook in Desire2Learn and would like a fully online training experience.
  • Lite Desire2Learn Training – This 2 week course provides instruction on how to upload a file (such as a syllabus) and use the Gradebook in Desire2Learn. This course provides both an online component (so you can review training materials on your own time) and a face to face training session each week. Take this course if you need to only learn how to upload a file and use the Gradebook in Desire2Learn and would like a fully face to face or a combination of face to face and online training experience.

There will be general Desire2Learn drop in hours from 3/11 – 5/24 in the TLC lab on the following days and times:

  • Mondays from 2:30 – 5:00pm
  • Wednesdays from 8:00am – 12:00pm
  • Thursdays from 2:30 – 5:00pm
  • Fridays from 8:00am – 12:00pm

Putting it all together

Admin and Train-the-Trainer trainings are now behind us. We are now going to use what we learned to start putting Washburn’s Desire2Learn environment together and create the training materials for our campus training sessions. Lots of work to get done in the next few weeks.

Desire2Learn Update

As we began our semesters and new courses for the 2013 year, we also began the planning and implementation of our new learning management system, “Desire2Learn (D2L)”.  An implementation team kicked off their first meeting with D2L staff on Friday, Jan. 11th and are already working through the process to get our D2L environment configured and running to begin testing in February and throughout the spring semester.  Another team of individuals (faculty and online education support staff) are gathering as a “training team”.  This team will attend train-the-trainer sessions provided on-site by D2L, Feb. 14th & 15th.  They will be working with Sue Taylor-Owens on creating online training modules, as well as providing face-to-face training opportunities for the campus later in the spring and summer.
To help facilitate the communication to our campuses on the progress of this important transition to Desire2Learn, we have created a blog that you can access at:   http://blog.washburn.edu/d2l/ to find more information about the Desire2Learn implementation, teams, timelines, training, migration strategy, and more.  We hope that you join us in this exciting change to Desire2Learn and the new opportunities for our campuses for online learning!

Implementation Team
Brenda White
Tim Peterson
Marc Routsong
Floyd Davenport
Sue Taylor-Owens
Rusty Taylor
Eileen Brouddus
Gail Kenefake
Kevin Halgren
Bob Stoller