Video Drop Boxes and D2L Course Copying

The Desire2Learn course copy tool can be very useful for arraying a new course with the same structure as a previously taught course. Links to videos in your Washburn Video library are copied forward and do not have to be recreated. This is also the case for any Video Dropboxes you have created in your course.

Some things to consider in case you have links to Video Dropboxes in your course:

  • When a course is copied, the link to a Video Dropbox is copied. This means that student submissions in the new course will be located in the same place as in the original course. This is different from how the Desire2Learn Assignment (formerly Dropbox) works. For Assignments, a new copy of that course item is copied, and student submissions are copied to a unique location for that new course.
  • If you want each new course to have a unique Video Dropbox, you will need to create one for each course in your Washburn Video account. This will group your students’ Video Dropbox submissions together by course designation. Otherwise, each course’s student submissions will be added to the same original Video Dropbox.
  • If you do choose to create a new Video Dropbox, please note that it must have a unique title differentiating it from any others. Online Education Support recommends a name format of course-semester-assignment (e.g.: EN-300 – 2017 Spring – Dramatic Irony).

If you have questions regarding how to insert a Video Dropbox link in your Desire2Learn course, please contact Online Education Support at online-ed-support@washburn.edu or at (785) 670-2381. If you have questions about creating a Video Dropbox or have general Washburn Video questions, please contact Multimedia Production at video@washburn.edu or at (785) 670-3000.

Desire2Learn Withdrawn Student Participation Information

Washburn instructors are asked to provide participation information for some students who have withdrawn from courses. When a student is withdrawn from a course, they no longer appear as active in the Desire2Learn shell for that course.

Some student participation information persists in the Desire2Learn course shell, and can be used to report how much a student participated in the online component of a course. First, all Discussion participation persists after a student is withdrawn from a course; all posts and replies remain intact.

Additionally, instructors can view all the grades that a dropped student received up to the point where they withdrew. That information does not appear in the Grades area with the grades of currently enrolled students. To access that information:

  • Within the course, select Communication from the navbar, then select Classlist.Communication > Classlist
  • On the Classlist, select the Enrollment Statistics button.Enrollment Statistics
  • On Enrollment Statistics, scroll roughly halfway down to the Withdrawals section. This section shows the names, usernames, date of withdrawal, and last login date for each withdrawn student. From the drop-down menu to the right of the student’s name, select View grades.Withdrawal Menu
  • That selected student’s individual grades screen will appear.

Withdrawn Student Grades

As always, please contact Online Education Support with any questions regarding Desire2Learn records of student participation.

September’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Brightspace Assignment Grader for Android – Log in with LMS Credentials

Instructors and Teaching Assistants that use the Brightspace Assignment Grader application on Android devices are now able to log in using their Brightspace Learning Environment credentials instead of setting up an Edudentity account.

Quizzes and Surveys – Direct export of report data to Microsoft Excel

You can export quizzes and surveys data using the Export to Excel button in Quizzes and Surveys. The Excel format supports Unicode and accented characters.

The Quiz Attempts screen now includes the Export To Excel button

The Quiz Attempts screen now includes the Export To Excel button

The User Statistics tab now includes the Export To Excel button

The User Statistics tab now includes the Export To Excel button

The Question Statistics tab now includes the Export To Excel button

The Question Statistics tab now includes the Export To Excel button

August’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Content – Organizational Shared files

Instructors can now view and add files from the Shared Files area when using the Upload/Create button and choosing Add from Manage Files. If instructors try to edit a file in the Shared Files area, they are prompted to save a copy of the file in the Course Offering Files area.

Add a file to Content from Shared Files

Add a file to Content from Shared Files

Intelligent Agents – Tool Improvements

  • A new history page allows users creating Intelligent Agents to see each time the agent runs, which users it identifies, what emails have been sent, and details on any errors that occurred during the agent run. You can view this page by clicking View History on the Edit Agent It is also available from the context menu of the agent on the Agent List page. You can view the history of the most recently executed run directly from Results of Last Run in the agent list. This lists how many users were identified, and/or error information.
  • A new mode for running Intelligent Agents allows users to select Practice Run from the agent context menu on the Agent List This runs the agent, and reports back a list of users who met the specified criteria. Users identified in a practice run are not notified or emailed. A practice run does not count as an action when using the Take action only the first time the agent’s criteria are satisfied for a user type of agent. As with existing Intelligent Agents, the agent must be turned on to trigger a practice run. In conjunction with the new history page, users can also now see the history of all practice runs.
  • In Intelligent Agents Settings, instructors can now set custom values for the Name that emails come from and Reply-To address for responses so that the automated emails can appear to come from the instructor instead of from a helpdesk. Learners can reply directly to the agent emails and replies are directed to the instructor. If instructors want their emails to continue to come from a helpdesk and do not want to have a reply-to function, they don’t have to take any action to maintain the existing behaviour. The course values for Name that emails come from and Reply-To address for responses are not copied during copy course components and instructors need to update these fields post-copy.
    When an instructor uses custom values, the Name that emails come from displays to learners as the person from whom the email is sent, both in the email header and in Messages alerts in the minibar. When learners reply to an email, responses route to the email address specified in Reply-To address for responses.
  • There is no longer a 4000-character limit on email text from Intelligent Agents. This is now unlimited.
  • The Agent Name field in an Intelligent Agent previously truncated to 50 characters. It now has an available length of 128 characters.
  • Existing Intelligent Agents without any conditions attached to them (“empty” agents) no longer run and spam all users. When an empty agent is triggered, it fails with an error and is automatically turned off. This error info is available on the history page.
  • Users can now copy Intelligent Agents within the same course from a new context menu item for each agent listed in the Agent List. The copy is called “Copy of <name>” and is turned off by default.
The results of agent runs can now be viewed on a history page

The results of agent runs can now be viewed on a history page

Users creating Intelligent Agents can now test them with a Practice Run option

Users creating Intelligent Agents can now test them with a Practice Run option

Instructors can now customize the From name in Intelligent Agent emails

Instructors can now customize the From name in Intelligent Agent emails

Instructors can now also receive replies to Intelligent Agent emails directly

Instructors can now also receive replies to Intelligent Agent emails directly

July’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Discussions – Copy discussion thread replies

An update was made to the Discussions tool and now users can optionally select discussion thread replies when copying a discussion thread from one discussion topic to another.

Discussions - Copy dialog box

Discussions – Copy dialog box

Discussions – Show forum description in child topics

The Display forum description in topics check box has been added in the Edit forum details page and it provides instructors the option to display a discussion forum description within a discussion topic description.

Some instructors add assignment instructions as the description of the discussion forum, but this information is not available within the discussion topics, only on the discussions list page.

Allowing the discussion forum description to appear within discussion topics helps avoid duplicated effort by the instructors who might post common instructions or codes of conduct in each discussion topic’s description. This is especially helpful in group discussions, where the topic description is usually duplicated (manually) for each discussion topic.

Discussions - Edit Forum Details

Discussions – Edit Forum Details

Discussions Topic Description

Discussions Topic Description

June’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Grades – Automatically set the grade item score based on a rubric score

When you click Save and Record in the rubric pop-up window, the Overall Score of a numeric rubric transfers automatically to the learner’s grade. Click Save if you do not want to transfer a numeric rubric score to the learner’s grade.

A score transfers automatically only when the rubric has an Overall Score.

Groups – Automatic creation of discussion topics

When instructors create a new group category and choose to setup group discussion topics, if they add a new group later because of additional learner enrollment, the associated discussion topics are automatically created. This applies to groups instructors manually create at a later date. Instructors no longer need to manually create group discussion topics if they add a new group to a group category after the setup steps.

Groups – Group enrollment category: Single user member-specific

There is a new group category type called Single user, member-specific groups. Using this group category creates a group with a single user where the first name and last name of the learner is the name of the group. When a new learner is enrolled in the course a group is automatically created for them. Instructors no longer have to rename groups of one.

Image of the New Category options

Image of the New Category options

Groups – Descriptive naming for discussion topics

When instructors create a group discussion topic in the Groups tool the name of the group is now the same as a topic created from the Discussions tool. The topics are created with the format <group category name> – <group prefix>#. For example, Final Project – Group 2.

April’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Awards – Added to Release Conditions

Awards have been added to existing release conditions

User Progress – Course Access progress indicator

A Course Access progress indicator is now included in the User Progress tool, indicating the days on which a course was accessed. The progress indicator is available from the Course Access Progress Indicator page and the Course Access overview page within the Summary. Download States for content modules, course files, and for all content are available within Content Progress.

Learners and instructors can review a summary view of the Course Access for a learner.

Course Access Summary indicating when a user last logged in and accessed the course.

Course Access Summary indicating when a user last logged in and accessed the course.

The Course Access progress indicator provides a more granular login history:

The Course Access indicator in the User Progress tool

The Course Access indicator in the User Progress tool

Administrators can include the Course Access progress indicator in the User Progress report:

Specific progress indicators that are selected by Administrators appear in the User Progress tool.

Specific progress indicators that are selected by Administrators appear in the User Progress tool.

Grades Export

Desire2Learn instructors have the ability to export their grades directly from their course’s Grades area into Washburn’s student information system (Banner). This process, Grades Export, transfers the Final Calculated Grade or Final Adjusted Grade for each student from Grades to that student’s corresponding transcript location.

This process is available to all instructors at the end of each term. It is also available at midterm to those instructors that are required to submit midterm grades for their students. Instructors who are required to submit midterm grades are notified by administration.

Both midterm and final Grades Export are available to instructors for several days following the end of the term (or midterm). Announcements are sent to instructors regarding this window prior to availability.

Two sets of instructions are provided for Grades Export:

Exporting Final Grades from D2L to Banner describes how to submit final grades from the Desire2Learn Grades area.

Exporting Midterm Grades from D2L to Banner describes how to submit midterm grades from the Desire2Learn Grades area.

 

Master Syllabus Addendum to Course Syllabus

Instructors are encouraged to include additional Washburn University information with their course syllabus. This Master Syllabus is located at this link off of the VPAA webpage: http://www.washburn.edu/faculty-staff/faculty-resources/policies-forms/forms/master-syllabus.docx

The updated Master Syllabus is also available for Desire2Learn instructors to link to from within their courses. Linking to the Master Syllabus provides the benefit that any changes made to the original will appear the next time a user selects the link. Additionally, if contents are copied from one course to another course, the copied link will continue to point to the most up-to-date material.

The steps to link to the Master Syllabus from with a D2L course are:

  1. Go to the module where you place your course syllabus
  2. Click the New button
  3. Select New Link from the menu
  4. Type University Syllabus Additions in the Title box
  5. Delete http://from the URL box
  6. Copy and paste the following text into the URL box: https://d2l.washburn.edu/shared/Master-Syllabus/master-syllabus.html
  7. Click the Create button

 

Instructor Dashboard and Course Setup Checklist

The Instructor Dashboard and Course Setup Checklist is a landing page and workflow for instructors that provides a welcome tour and task list for a quick and easy way build out upcoming Desire2Learn courses.

The Instructor Dashboard is part of a Personal Dashboard tool. The dashboard displays an instructor’s full course list, with the ability to set current courses as favorites for easier access. Instructors can also view a notification if their courses are not visible to students yet and access their own profiles from the Dashboard view. If an instructor needs to access their organization landing page, they can select the Classic Homepage link. Instructors can also choose their default landing page to be either the Classic Homepage or the Instructor Dashboard by clicking the Settings link. This will change which page they see when you log in to D2L Learning Environment. The Settings Link also allows you to reset the Welcome tour to view it again.

Instructor Dashboard

The Course Setup Checklist contains a list of suggested course setup tasks with shortcuts to the tools. Tours appear on those pages to demonstrate how to get started on the task. The Checklist lets instructors keep track of completed items. The Course Setup Checklist can also be accessed from the top of course homepages when there are still items to complete. This tool is ideal for new D2L users, as well as for experienced instructors, as it helps fast-track the process of setting up a course in D2L Learning Environment. The Instructor Dashboard must be enabled first for the required Course Setup Checklist permissions to appear. Administrators must set the permissions for instructors to view the Course Setup Checklist.

Course Setup Checklist

Only Desire2Learn instructors will have these two homepage options. Students only see the classic homepage.