Viewing D2L Quiz Attempts with the Respondus LockDown Browser

Instructors have the option of requiring that students use the Respondus LockDown Browser to view Desire2Learn quiz attempt submissions. If the LockDown Browser is required to view a quiz attempt submission, the quiz attempt screen in a standard browser will display the message, “To view your results, you must use the Respondus LockDown Browser.”

As has been previously noted, there have been changes to how students access their D2L quizzes through the LockDown Browser. One of these changes is that students can only access their quiz attempts by navigating to the quiz and launching the LockDown Browser from the quiz.

Quiz attempts cannot be accessed through the LockDown Browser if it is launched as an application.

To access a quiz attempt requiring the LockDown Browser:

  1. Login to Desire2Learn using a standard browser.
  2. Navigate to the course and quiz.
  3. Select the drop-down menu to the right of the quiz title. Select Submissions.
  4. On the following page, select Launch LockDown Browser.
  5. Once the LockDown Browser has launched, follow the normal steps for accessing a quiz attempt.

Please contact Online Education Support at 785.670.2381 or online-ed-support@washburn.edu if you have any questions regarding this process.

January’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Supported browser changes

As of this release, Desire2Learn no longer supports the following browsers:

  • Microsoft® Internet Explorer® 10 (IE10)
  • Apple® Safari® 6, 7, and 8

For a complete list of supported browsers, see https://community.brightspace.com/resources/documentation/platform_requirements/brightspaceplatformrequirements.

Discussions – Improvements to group discussions

New Topic workflow – When you are creating a new topic, on the Properties tab, the topic type defaults to Open topic. Administrators and instructors can select the new Group or section topic option instead. Once you create and save the topic, you cannot change the topic type. If you selected the topic type as open, you can access the original Group Restrictions area on the Restrictions tab.

New topic Properties tab

New topic Properties tab

New Group Category workflow – To create a new group category the original way, select the Create one topic per group radio button. To create group categories the new way, select the Create one topic with threads separated by group radio button.

Create group discussion – original way

Create group discussion – original way

Create group discussion – new option

Create group discussion – new option

Creating / reading / participating in group discussions – One discussion topic is created for an entire group and posts within it are associated with specific groups. As a result, instructors observe less scrolling on the discussion list. Instructors can use the new All Groups filter on the topic to view all posts or to only view posts for a specific group. Inside a discussion thread, users can see which group the thread belongs to.

New thread – choice of group

New thread – choice of group

Group filter

Group filter

View discussion thread

View discussion thread

Assessments – Only one grade item is required. This makes assessing discussion topics faster as instructors do not have to navigate in and out of topics to complete an assessment.

Copying groups – Now, when instructors copy groups to new courses, the group setup (grade item, assessment option, etc.) is also copied over.

There is no change in workflow for learners as they can only see one discussion topic and the posts within it that are associated with their group, as expected.

Discussions – Reading view user interface changes

When viewing a discussion topic, the properties are now listed together, directly below the topic’s name. This includes availability and locking information along with other details set by the instructor. The filtering options are now displayed in a Filter by drop-down list above individual posts to allow sorting by unread, flagged, and unapproved posts.

Topic properties and filtering options have an updated look

Topic properties and filtering options have an updated look

Change to Respondus LockDown Browser

A recent update to the Respondus LockDown Browser has changed how students can access their online Desire2Learn quizzes.

Students can now access their online D2L quiz in any supported browser and launch the LockDown Browser from that quiz. Within a quiz that requires the LockDown Browser, students will see these options:

LDB Launch

Selecting Launch LockDown Browser will open the Respondus LockDown Browser and open it to the page displaying the Start Quiz option.

This process is contrasted with the previous method of accessing a LockDown Browser quiz: opening the LockDown Browser as a discrete application, logging into Desire2Learn, then navigating to a specific course and a specific quiz within that course.

Students will still have to install the LockDown Browser to take quizzes on their own computers. If the Launch LockDown Browser button is selected on a computer that does not have the LockDown Browser installed, a search will be performed, and the user will receive a message indicating that the LockDown Browser is missing. That message will also contain a download link. Washburn campus computers have the LockDown Browser installed.

November’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Assignments – Rubrics open in new window

Previously, when instructors opened rubrics within Assignments, the rubrics appeared in a dialog that covered the assignment submission. Rubrics will now open in a separate, movable window when instructors view assignment submissions.

Intelligent Agents – Tool Improvements

New features and functionality for Intelligent Agents:

  • Scheduled intelligent agents stop running and are automatically disabled if the course is inactive, over (end date passed), or deleted. You can still set up a practice run or a manual run of an intelligent agent at any time in a course with a passed end date.
  • Users can now multi-select and delete agents on the Agent List page. The new Restore Agents page allows you to restore deleted agents. All restored agents maintain existing properties and history. Deleted agents do not run if they have a recurring schedule.

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  • The Practice Run and Run Now options work on disabled agents. You no longer have to enable the agent prior to selecting these options. The enable/disable status only affects scheduled runs and not the agent. Enabled now means that the schedule is enabled for an agent.
  • There are three new replace strings available for use when composing the email sent with an agent:
    • {LastLoginDate} – The date the initiating user last logged in or Never if they have not logged in. This lang term can be edited. The date format is Tuesday, September 20, 2016 9:39 AM EDT, for example.
    • {LastCourseAccessDate} – The date the initiating user last accessed the course or Never if they have not accessed the course. This lang term can be edited. The date format is Tuesday, September 20, 2016 9:39 AM EDT, for example. This feature implements PIE item D2762.
    • {OrgUnitId} – The org unit ID required to make quicklinks work in the emails sent with an agent.
  • There is inline help for replace strings with updated text that includes the three new replace strings.

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  • The Agent List page contains a new column that lists the Next Run Date for scheduled agents. There is no next run date if a schedule is not enabled.

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  • The Intelligent Agents Settings page contains a note that indicates the time of day the scheduled agents will run.
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Intelligent Agents Settings page

Language Management – User Progress tool is now the Class Progress tool

To improve language consistency in the Brightspace platform, the User Progress tool is now called the Class Progress tool. Related page names, permissions, configuration variables, and tool references elsewhere in the Brightspace platform reflect this change. User Progress is still used on pages where a single learner’s progress displays, but Class Progress is used where the progress of all users in a class displays.

Class Progress tool under Learner Management in Course Administration

Class Progress tool under Learner Management in Course Administration

Quizzes – Create / Edit Multiple Choice Questions

It has come to our attention there are some major flaws with the new question creation experience that could easily cause loss of feedback information so we will not be implementing this feature yet. We have brought it to Desire2Learn’s attention and hope they fix it soon so we can provide you with a better question creation experience.

This feature is a visual redesign of the Quizzes tool that improves and modernizes its look and feel. This feature also enables responsive multiple choice question editing layouts.

Administrators and instructors can opt-in or opt-out of this new look and feel. There is no change in the workflow related to creating and editing multiple choice questions.

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Initial launch of the new question creation experience

Editing Question and preview screen

Editing Question and preview screen

October’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Awards – Clarify the Availability and Sharing options for award creators

The availability options to define to whom the award is available and where in the org structure the award is available have changed. The text for the options is now the same on both the Edit and the Create pages. The availability options now include:

  • Make the award available to all my courses (default). This new option provides the same result as if you previously did not select an availability option.
  • Make the award available to other award creators and their courses. If you configure an award to be available to other award creators, you can then make the award available only to the current org unit and any child org units.
In the Awards tool, you can choose to share the badges and certificates you create with other award creators, and how you want to limit the ability of others to use your awards.

In the Awards tool, you can choose to share the badges and certificates you create with other award creators, and how you want to limit the ability of others to use your awards.

Awards – Modifications to the logic for automatic award grants

In the past, if an award was being shared to several courses and a release condition was set to release a second award, the second award would be awarded if the first was earned in ANY course to which the award was shared. The logic has been modified to release the second award only if the first award was earned in that specific course.

Grades – Include group and section information in grade exports

When exporting grades from the grade book, under User Details, there is a new option to include group and section membership information for each user. This allows for more detailed analysis of grade exports outside of Brightspace Learning Environment.

The option to include group and section information is available in grade exports.

The option to include group and section information is available in grade exports.

Inserting Office Mixes into Desire2Learn

It has come to our attention that Office Mixes that include a graded quiz are not interacting correctly with the gradebook when you use the old method of inserting so these instructions are to replace the steps for inserting a graded Office Mix (one that includes a quiz that you want put into the D2L Grades area). Inserting non-graded Office Mixes stay the same.

This will need to be done for EACH graded Mix:

  1. Create your Mix
  2. When ready to publish, click the Upload to Mix button
  3. Follow the prompts
  4. After the publish and upload is finished, click the Show Me My Mix button
  5. Change the Permissions and Sharing to Unlisted (3rd line on the blue bar)
  6. Scroll to the bottom of the page
  7. Click the Save button
  8. Log in to Desire2Learn
  9. Select the Course you’d like to work with
  10. Select the Content tab
  11. Select the module where you want the Mix to be
  12. Click the Add Existing Activities button
  13. Select External Learning Tools
  14. Click the Create New LTI Link button
  15. In the Title box, enter the title of the Mix
  16. In the URL box, enter “https://mix.office.com/lti/” (without the quotes)
  17. Click the Create and Insert button
  18. A new item will appear in the module with the title you entered, click the newly created item.
  19. Choose the My Mixes link
  20. You may need to sign-in to your Office 365 account
  21. Select the Mix
  22. Click Yes to confirm that this is the mix you’d like to use
  23. Scroll to the bottom of the page
  24. At the bottom right, click the word Add a grade item…
  25. Either select a grade item from the drop-down menu or click the green + to create a grade item
  26. Once the correct item shows in the drop-down menu, click the Save button
  27. Click the Course Admin link (upper right)
  28. Click the External Learning Tools link (under Site Resources if you have it in categories)
  29. Click the title of the Office Mix
  30. Near the bottom of the page, under Security Settings, choose “Use tool provider security settings”
  31. Click the Save and Close button

Video Drop Boxes and D2L Course Copying

The Desire2Learn course copy tool can be very useful for arraying a new course with the same structure as a previously taught course. Links to videos in your Washburn Video library are copied forward and do not have to be recreated. This is also the case for any Video Dropboxes you have created in your course.

Some things to consider in case you have links to Video Dropboxes in your course:

  • When a course is copied, the link to a Video Dropbox is copied. This means that student submissions in the new course will be located in the same place as in the original course. This is different from how the Desire2Learn Assignment (formerly Dropbox) works. For Assignments, a new copy of that course item is created, and student submissions are copied to a unique location for that new course.
  • If you want each new course to have a unique Video Dropbox, you will need to create one for each course in your Washburn Video account. This will group your students’ Video Dropbox submissions together by course designation. Otherwise, each course’s student submissions will be added to the same original Video Dropbox.
  • If you do choose to create a new Video Dropbox, please note that it must have a unique title differentiating it from any others. Online Education Support recommends a name format of course-semester-assignment (e.g.: EN-300 – 2017 Spring – Dramatic Irony).
  • Video Dropboxes are only accessible to the account that created them. This means that if you created a Desire2Learn course that contains a link to a Video Dropbox in your own Washburn Video account, when your course’s materials are copied to another course taught by another instructor, that new instructor will not have access to student submissions through the Washburn Video link in the new course. In cases where you are inheriting course materials in this way, it is necessary for you to remove the link to the old Video Dropbox, establish a new Video Dropbox, and use a link to that.

If you have questions regarding how to insert a Video Dropbox link in your Desire2Learn course, please contact Online Education Support at online-ed-support@washburn.edu or at (785) 670-2381. If you have questions about creating a Video Dropbox or have general Washburn Video questions, please contact Multimedia Production at video@washburn.edu or at (785) 670-3000.

Desire2Learn Withdrawn Student Participation Information

Washburn instructors are asked to provide participation information for some students who have withdrawn from courses. When a student is withdrawn from a course, they no longer appear as active in the Desire2Learn shell for that course.

Some student participation information persists in the Desire2Learn course shell, and can be used to report how much a student participated in the online component of a course. First, all Discussion participation persists after a student is withdrawn from a course; all posts and replies remain intact.

Additionally, instructors can view all the grades that a dropped student received up to the point where they withdrew. That information does not appear in the Grades area with the grades of currently enrolled students. To access that information:

  • Within the course, select Communication from the navbar, then select Classlist.Communication > Classlist
  • On the Classlist, select the Enrollment Statistics button.Enrollment Statistics
  • On Enrollment Statistics, scroll roughly halfway down to the Withdrawals section. This section shows the names, usernames, date of withdrawal, and last login date for each withdrawn student. From the drop-down menu to the right of the student’s name, select View grades.Withdrawal Menu
  • That selected student’s individual grades screen will appear.

Withdrawn Student Grades

As always, please contact Online Education Support with any questions regarding Desire2Learn records of student participation.

September’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Brightspace Assignment Grader for Android – Log in with LMS Credentials

Instructors and Teaching Assistants that use the Brightspace Assignment Grader application on Android devices are now able to log in using their Brightspace Learning Environment credentials instead of setting up an Edudentity account.

Quizzes and Surveys – Direct export of report data to Microsoft Excel

You can export quizzes and surveys data using the Export to Excel button in Quizzes and Surveys. The Excel format supports Unicode and accented characters.

The Quiz Attempts screen now includes the Export To Excel button

The Quiz Attempts screen now includes the Export To Excel button

The User Statistics tab now includes the Export To Excel button

The User Statistics tab now includes the Export To Excel button

The Question Statistics tab now includes the Export To Excel button

The Question Statistics tab now includes the Export To Excel button

August’s Continuous Delivery Updates

(This list is not all-inclusive. It only shows those changes that will impact faculty the most. The date the updates will take place changes from month to month. You can expect the following updates to be in place by the end of the month.)

Content – Organizational Shared files

Instructors can now view and add files from the Shared Files area when using the Upload/Create button and choosing Add from Manage Files. If instructors try to edit a file in the Shared Files area, they are prompted to save a copy of the file in the Course Offering Files area.

Add a file to Content from Shared Files

Add a file to Content from Shared Files

Intelligent Agents – Tool Improvements

  • A new history page allows users creating Intelligent Agents to see each time the agent runs, which users it identifies, what emails have been sent, and details on any errors that occurred during the agent run. You can view this page by clicking View History on the Edit Agent It is also available from the context menu of the agent on the Agent List page. You can view the history of the most recently executed run directly from Results of Last Run in the agent list. This lists how many users were identified, and/or error information.
  • A new mode for running Intelligent Agents allows users to select Practice Run from the agent context menu on the Agent List This runs the agent, and reports back a list of users who met the specified criteria. Users identified in a practice run are not notified or emailed. A practice run does not count as an action when using the Take action only the first time the agent’s criteria are satisfied for a user type of agent. As with existing Intelligent Agents, the agent must be turned on to trigger a practice run. In conjunction with the new history page, users can also now see the history of all practice runs.
  • In Intelligent Agents Settings, instructors can now set custom values for the Name that emails come from and Reply-To address for responses so that the automated emails can appear to come from the instructor instead of from a helpdesk. Learners can reply directly to the agent emails and replies are directed to the instructor. If instructors want their emails to continue to come from a helpdesk and do not want to have a reply-to function, they don’t have to take any action to maintain the existing behaviour. The course values for Name that emails come from and Reply-To address for responses are not copied during copy course components and instructors need to update these fields post-copy.
    When an instructor uses custom values, the Name that emails come from displays to learners as the person from whom the email is sent, both in the email header and in Messages alerts in the minibar. When learners reply to an email, responses route to the email address specified in Reply-To address for responses.
  • There is no longer a 4000-character limit on email text from Intelligent Agents. This is now unlimited.
  • The Agent Name field in an Intelligent Agent previously truncated to 50 characters. It now has an available length of 128 characters.
  • Existing Intelligent Agents without any conditions attached to them (“empty” agents) no longer run and spam all users. When an empty agent is triggered, it fails with an error and is automatically turned off. This error info is available on the history page.
  • Users can now copy Intelligent Agents within the same course from a new context menu item for each agent listed in the Agent List. The copy is called “Copy of <name>” and is turned off by default.
The results of agent runs can now be viewed on a history page

The results of agent runs can now be viewed on a history page

Users creating Intelligent Agents can now test them with a Practice Run option

Users creating Intelligent Agents can now test them with a Practice Run option

Instructors can now customize the From name in Intelligent Agent emails

Instructors can now customize the From name in Intelligent Agent emails

Instructors can now also receive replies to Intelligent Agent emails directly

Instructors can now also receive replies to Intelligent Agent emails directly