Video Drop Boxes and D2L Course Copying

The Desire2Learn course copy tool can be very useful for arraying a new course with the same structure as a previously taught course. Links to videos in your Washburn Video library are copied forward and do not have to be recreated. This is also the case for any Video Dropboxes you have created in your course.

Some things to consider in case you have links to Video Dropboxes in your course:

  • When a course is copied, the link to a Video Dropbox is copied. This means that student submissions in the new course will be located in the same place as in the original course. This is different from how the Desire2Learn Assignment (formerly Dropbox) works. For Assignments, a new copy of that course item is copied, and student submissions are copied to a unique location for that new course.
  • If you want each new course to have a unique Video Dropbox, you will need to create one for each course in your Washburn Video account. This will group your students’ Video Dropbox submissions together by course designation. Otherwise, each course’s student submissions will be added to the same original Video Dropbox.
  • If you do choose to create a new Video Dropbox, please note that it must have a unique title differentiating it from any others. Online Education Support recommends a name format of course-semester-assignment (e.g.: EN-300 – 2017 Spring – Dramatic Irony).

If you have questions regarding how to insert a Video Dropbox link in your Desire2Learn course, please contact Online Education Support at online-ed-support@washburn.edu or at (785) 670-2381. If you have questions about creating a Video Dropbox or have general Washburn Video questions, please contact Multimedia Production at video@washburn.edu or at (785) 670-3000.

Desire2Learn Withdrawn Student Participation Information

Washburn instructors are asked to provide participation information for some students who have withdrawn from courses. When a student is withdrawn from a course, they no longer appear as active in the Desire2Learn shell for that course.

Some student participation information persists in the Desire2Learn course shell, and can be used to report how much a student participated in the online component of a course. First, all Discussion participation persists after a student is withdrawn from a course; all posts and replies remain intact.

Additionally, instructors can view all the grades that a dropped student received up to the point where they withdrew. That information does not appear in the Grades area with the grades of currently enrolled students. To access that information:

  • Within the course, select Communication from the navbar, then select Classlist.Communication > Classlist
  • On the Classlist, select the Enrollment Statistics button.Enrollment Statistics
  • On Enrollment Statistics, scroll roughly halfway down to the Withdrawals section. This section shows the names, usernames, date of withdrawal, and last login date for each withdrawn student. From the drop-down menu to the right of the student’s name, select View grades.Withdrawal Menu
  • That selected student’s individual grades screen will appear.

Withdrawn Student Grades

As always, please contact Online Education Support with any questions regarding Desire2Learn records of student participation.

Grades Export

Desire2Learn instructors have the ability to export their grades directly from their course’s Grades area into Washburn’s student information system (Banner). This process, Grades Export, transfers the Final Calculated Grade or Final Adjusted Grade for each student from Grades to that student’s corresponding transcript location.

This process is available to all instructors at the end of each term. It is also available at midterm to those instructors that are required to submit midterm grades for their students. Instructors who are required to submit midterm grades are notified by administration.

Both midterm and final Grades Export are available to instructors for several days following the end of the term (or midterm). Announcements are sent to instructors regarding this window prior to availability.

Two sets of instructions are provided for Grades Export:

Exporting Final Grades from D2L to Banner describes how to submit final grades from the Desire2Learn Grades area.

Exporting Midterm Grades from D2L to Banner describes how to submit midterm grades from the Desire2Learn Grades area.

 

Master Syllabus Addendum to Course Syllabus

Instructors are encouraged to include additional Washburn University information with their course syllabus. This Master Syllabus is located at this link off of the VPAA webpage: http://www.washburn.edu/faculty-staff/faculty-resources/policies-forms/forms/master-syllabus.docx

The updated Master Syllabus is also available for Desire2Learn instructors to link to from within their courses. Linking to the Master Syllabus provides the benefit that any changes made to the original will appear the next time a user selects the link. Additionally, if contents are copied from one course to another course, the copied link will continue to point to the most up-to-date material.

The steps to link to the Master Syllabus from with a D2L course are:

  1. Go to the module where you place your course syllabus
  2. Click the New button
  3. Select New Link from the menu
  4. Type University Syllabus Additions in the Title box
  5. Delete http://from the URL box
  6. Copy and paste the following text into the URL box: https://d2l.washburn.edu/shared/Master-Syllabus/master-syllabus.html
  7. Click the Create button

 

Instructor Dashboard and Course Setup Checklist

The Instructor Dashboard and Course Setup Checklist is a landing page and workflow for instructors that provides a welcome tour and task list for a quick and easy way build out upcoming Desire2Learn courses.

The Instructor Dashboard is part of a Personal Dashboard tool. The dashboard displays an instructor’s full course list, with the ability to set current courses as favorites for easier access. Instructors can also view a notification if their courses are not visible to students yet and access their own profiles from the Dashboard view. If an instructor needs to access their organization landing page, they can select the Classic Homepage link. Instructors can also choose their default landing page to be either the Classic Homepage or the Instructor Dashboard by clicking the Settings link. This will change which page they see when you log in to D2L Learning Environment. The Settings Link also allows you to reset the Welcome tour to view it again.

Instructor Dashboard

The Course Setup Checklist contains a list of suggested course setup tasks with shortcuts to the tools. Tours appear on those pages to demonstrate how to get started on the task. The Checklist lets instructors keep track of completed items. The Course Setup Checklist can also be accessed from the top of course homepages when there are still items to complete. This tool is ideal for new D2L users, as well as for experienced instructors, as it helps fast-track the process of setting up a course in D2L Learning Environment. The Instructor Dashboard must be enabled first for the required Course Setup Checklist permissions to appear. Administrators must set the permissions for instructors to view the Course Setup Checklist.

Course Setup Checklist

Only Desire2Learn instructors will have these two homepage options. Students only see the classic homepage.

 

Respondus LockDown Browser & Monitor Dashboard Update

The Respondus LockDown Browser & Dashboard has been moved inside Desire2Learn. This change was mentioned in August’s Continuous Delivery Updates.

This interface is accessible to instructors through Assessments > Quizzes. On the Quiz List, the fourth tab is labeled Respondus LockDown Browser & Monitor.

These options being located where instructors control quizzes will make the Respondus LockDown Browser & Monitor Dashboard widget obsolete, and it will be deprecated and eventually removed.

Enrollment in the IRB Course in D2L

Any Washburn user who has a Desire2Learn account can access the (IRB) Institutional Review Board course. A user who is enrolled in the IRB course accesses it through the course link on their D2L homepage in the My Courses widget under All Semesters. If you need to access the IRB course and do not see that course link, you can Self Register for that course.

To Self Register for the IRB course, navigate to your Desire2Learn homepage. This can be done by selecting the My Home link on the upper left anywhere in D2L.

  1. From the homepage navbar, select Other, then Self Registration from the drop-down menu.
  2. Under Self Registering Course Offerings, select the link for IRB (Institutional Review Board).
  3. Under Description, select Register.
  4. Under Registration Form, your first name, last name, and email will populate the corresponding fields. Select Submit.
  5. Under Confirmation, select Finish.

Please see the Washburn Institutional Review Board webpage for additional information about IRB.

App Finder available to instructors

Brightspace App Finder shows instructors what third-party applications are available for use with Desire2Learn as well as which applications are already integrated with Washburn’s D2L.

A widget to access App Finder is placed on instructors’ Desire2Learn home pages. Students do not see the widget.

App FinderSelecting the App Finder icon in the widget will launch App Finder in a new tab.

The App Finder shows instructors what third-party integrations currently exist and allows them to search for particular kinds of third-party applications. Selecting ‘My Apps’ shows the instructor what integrations are already in place with Washburn’s Desire2Learn environment.

Adobe Presenter in Desire2Learn

Adobe Presenter files do not appear correctly as Desire2Learn content depending on in which browser the presentation is viewed. The most common issue is appearing very small on the webpage.

All presentations appear correctly in Google Chrome and Safari. Many but not all will appear correctly in Firefox. Adobe Presenter presentations appear reduced or are otherwise incorrect when viewed with Internet Explorer.

Online Education Support continues to work with both Adobe and Desire2Learn to resolve this issue across all supported browsers. At this time, this issue concerns only Adobe Presenter files. Articulate, Captivate, OfficeMix, and other products do not seem to be affected.

Removal of ANGEL courses transferred to Desire2Learn

When Washburn initially transitioned the learning management system from ANGEL to Desire2Learn, ANGEL courses were migrated and converted into separate courses in Desire2Learn. Instructors then copied the transferred content into their upcoming Desire2Learn courses.

Online Education Support will begin the process of removing these migrated courses from Desire2Learn. Three things for instructors to know about this process:

  • Any course content that was copied from the transferred courses to actual semester courses will persist in those courses. Only the original converted ANGEL course will be removed.
  • At any point in the future, any ANGEL course’s material can be migrated or remigrated into Desire2Learn.
  • This removal does not affect what students can see.